Employment Opportunities

Position Announcement – Administrator

We are looking for an Administrator to lead and manage activities and general day-to-day operations of New Hampshire Farm Bureau. Key responsibility areas will be: membership recruitment & retention, leadership development, organizational support, financial management, and office management with the potential for some of this work to be contracted out.

To apply send cover letter (including salary expectation) and resume to: robj@nhfarmbureau.org or Robert Johnson, II, 295 Sheep Davis Road, Concord, NH 03301. Applications will be accepted until the position is filled.

A job description as well as skills and qualifications we are looking for can be found below:

New Hampshire Farm Bureau Federation Administrator Position

Job Description Summary: The position of Administrator is the focal point in guiding the staff in accomplishing the Long Range Goals stated in the Long Range Plan i.e., Membership, Advocacy, Education, Leadership and Staff Training, Programs and Fiscal Viability.  It is also to oversee the day-to-day operations of the organization by engaging with our county organizations and state leaders and committees, providing financial oversight, personnel management and support to staff.

The successful candidate will be personable, organized, engaged, energetic, possess effective leadership and team building skills, and be an effective communicator

Key Responsibilities (each approximately 20% of job):

Membership Recruitment & Retention

  • In coordination with the Membership Committee and American National/Farm Family, develop and implement a membership recruitment and retention plan.
  • Assist counties in the development of an active membership.
  • Send personal communication to welcome new members.
  • Send monthly membership reports to County Farm Bureau Secretaries and Leaders.
  • Learn the needs and interest of our members and help our organization to make meetings relevant to members needs and interests.
  • Oversee member benefit programs, including evaluating existing programs and exploring new programs.
  • Oversee health insurance program through communications with program broker, New England Employee Benefits Company (NEEBCo), and through coordinating the Health Insurance Program Committee.
  • Identify and support educational programs to benefit NHFB members.
  • Plan and coordinate member dues billing.

Leadership Development

  • Ensure Young Farmer Committee has the staff support they need.
  • Provide training to current and future county and state leaders and future leaders on: Farm Bureau operations, (i.e. running productive meetings, parliamentary procedure), and other needs identified to develop and maintain leaders for the organization.
  • Engage with AFBF to bring opportunities and resources to NHFB.
  • Address succession planning for county and state leadership.
  • Work with staff to invigorate and utilize state committees.

Organizational Support

  • Report regularly to the President.
  • Assist the Board of Directors in its governance capacity, including maintaining regular communications.
  • Organize Board Meetings including, (in consultation with the President) developing meeting agendas, sending meeting notices, compiling materials, organizing meals, and taking minutes.
  • As Secretary of the organization, maintain the official record.
  • Maintain regular communications and outreach to County Farm Bureau Secretaries and Leaders.
  • Ensure County Farm Bureaus have the state staff support they need.
  • Provide support to Policy Director in advocacy work on behalf of NHFB members.
  • Serve as administrative contact with AFBF and Farm Family.
  • Plan and Coordinate with Annual Meeting/Special Events Planning Committee the annual meeting and other events such as the Summer Membership Picnic.
  • Ensure all Committees have the staff support they need.
  • Re-establish Shining Star Awards Program.
  • Provide administrative support services to NH Plant Growers Association based on Memorandum of Understanding.
  • Ensure the development and execution of a plan to market and promote the organization to increase public awareness.

Financial Management

  • Oversee and/or perform bookkeeping, accounting, and financial record keeping responsibilities
  • Guided by the Board of Directors and in coordination with the Investment Advisor and the Investment Committee, ensure NHFB investment policy is adhered to.
  • Develop in collaboration with the Executive Committee an annual budget.
  • Monitor and administer annual budget, prepare or review financial statements, reports and cash flow projections on a regular basis.
  • Prepare monthly financial statements for the Young Farmer Committee and Associated Women of NHFB.
  • Work with accountant to assist in the preparation of required federal and state annual reporting for NHFB and affiliated organizations.
  • Prepare NHFB Putnam Fund grant request, overseeing timely expenditures and reporting requirements.
  • Identify and pursue alternative sources of revenue.
  • Serve as treasurer and NHFB staff liaison for NH Agriculture in the Classroom program.
  • Serve as treasurer and NHFB staff liaison for NH Farm and Rural Educational Foundation.
  • Serve as treasurer and scholarship coordinator for the Abbie Sargent Memorial Scholarship.

Office Management

  • Create a welcoming and professional entry point for members, visitors, partners, and the media.
  • Provide support and leadership to optimize staff performance and job satisfaction.
  • Delegate responsibilities and assign projects/tasks to staff in support of organizational goals.
  • Facilitate general office function and orderliness including incoming and outgoing correspondence, room scheduling, filing, inventory & supply purchases and equipment maintenance.
  • Implement and augment HR procedures, personnel and administrative files, and manage benefits enrollment.
  • Hire, train, supervise, and evaluate office staff.
  • Keep office computer network in working order.
  • Maintain the functionality and integrity of the membership database.
    • Maintain written instructions for all database processes.
  • Coordinate the maintenance of buildings, capital improvements, grounds maintenance and act as rental agent for NHFB properties.

Skills and Qualifications

  • Office management experience with human resource oversight. Preference given to those who have worked previously for a non-profit.
  • Experience managing financial records, including creating financial reports and budgets.
  • Quality leadership skills, detail-oriented, well organized, and the ability to work both independently and collaboratively.
  • Exceptional interpersonal communication skills (verbal and written), including good grammar and English language skills.
  • Strong computer skills, proficient in MS Office (Word, Excel, Outlook) and in word processing spreadsheets and databases.
  • Ability to multitask while building and working in a team atmosphere to accomplish goals with limited resources.
  • Professional and dedicated to mission with a genuine interest in agriculture.

To apply send cover letter (including salary expectation) and resume to: robj@nhfarmbureau.org or Robert Johnson, II, 295 Sheep Davis Road, Concord, NH 03301. Applications will be accepted until the position is filled.